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1.
Title.
(a) To
protect and where possible, improve the economic and general
interest of members by all legitimate and legal means.
(b) To
show consideration and comradeship to each other at all times,
Including visiting members when they are sick and offering them any
kindly assistance as is practicable; showing respect where possible
by attending the funeral of deceased members, and offering
consolation and assistance to the bereaved.
(c) To
provide for the development and acquaintance and the advancement of
intellectual, social and cultural interests among the retired
personnel.
(d) The
purpose of the Association is to provide regular meetings for
members, who appreciate and value, in their retirement, increased
social contacts and opportunities to meet others in similar
circumstances, and of similar interests and background; to promote
friendly discussions and hear addresses on topical subjects; also to
arrange visits by members to places and organizations of mutual
interest.
(e) The
activities of the Association shall be directed towards promoting a
spirit of good fellowship amongst the members, the development of
acquaintance and active participation in the Association’s
activities at a minimum cost to members.
(f)
(Deleted 20/7/99)
THE
RULES.
3.
Adoption of Model Rules.
The model rules
set out in Schedule 1 to the Associations Incorporations Act,
Incorporation Regulation 1985 shall apply to the Association except
in so far as they are excluded, modified, or amended by the rules
hereunder set out.
4.
President.
The President
shall preserve order and give impartial rulings on all questions
submitted to him at a meeting of the Association. If dissent is
moved on any ruling given by him, he shall leave the chair until the
matter is decided, after having given his reasons for so ruling.
5.
Secretary.
The Secretary
shall receive and conduct all correspondence for the Association, as
may be necessary, and generally assist in the management of the
affairs of the Association. He will prepare and submit for the
information of the members an Annual Report in connection with the
affairs of the Association within 21 days after the close of each
financial year, and he will be responsible for bringing notice of
the Annual General Meeting to the attention of each member by way of
a “Note of Annual Meeting” 14 days before such meeting is held.
6.
Treasurer.
Association
cheques shall be prepared by the Treasurer, and signed by any two
office bearers, committee members, or members, as authorised by the
rules of the Association. The Treasurer shall submit to the Annual
General Meeting a duly audited Balance Sheet of all monies received
and disbursed for the current financial year.
7.
Office.
The Office of
the Association shall be the home of the Honorary State Secretary.
8.
Membership.
(a)
Membership of the Association shall be open to police who have
retired from, or who are on leave prior to retiring from the Police
Service of N.S.W. Other former Police, honourably resigned from the
Police Service of N.S.W. Widows and Widowers of retired police, as
approved by the Committee to join as full members.
Associate
The
spouse of a Full Member, either retired or honourably resigned
police and police widows/widowers from any recognised Police Service
or Force, other than N.S.W., Special Constables who have retired or
resigned under honourable circumstances from the N.S.W. Police
service, and their spouses, may be approved by the Committee as
Associate Members, attend meetings, enjoy all amenities but have no
voting rights at any meeting of the Association except a Branch
Social or Welfare Committee meeting. Associate Members are not
eligible for election to the Committee of management or a Branch
Committee, other than a Branch Social or Welfare Committee.
Social member
Honourable
citizens, not being former police and proposed by two full members,
may be approved by the Committee and join as Social Members, attend
meetings, enjoy all amenities but have no voting rights at any
meeting of the Association, except a Branch Social or Welfare
Committee meeting. Social Members are not eligible for election to
the Committee of Management or a Branch Committee other than
a Branch Social or Welfare Committee.
Life member
(b) The
Association, by resolution at an Annual General Meeting, may elect
to life membership any member who has rendered outstanding service
to the Association. The following procedures shall be used:
i. Any
member, in a detailed written submission, submitted at least three
(3) months prior to the notified date of the next Annual General
Meeting, may nominate a member for life membership.
ii.
All such nominations shall be considered by the Committee of
Management.
iii.
The nomination, to be treated as strictly confidential. Not to be
circulated. May be endorsed by the Committee of Management as
“Recommended” or “Not Recommended”.
iv. An
approving decision shall require a two-thirds (2/3rd)
majority of the Committee of Management present, being in favour.
v. No
more than two (2) life members may be appointed in any one calendar
year.
vi.
Life memberships shall not exceed twenty (20) in number at any point
in time.
(c) It
shall be competent for the Association to absolve from payment of
fees on account of age, or health, any member who was a financial
member for five continuous years.
(d) Any
ember, on reaching the age of 80 years may be absolved from payment
of further fees.
(e)
Membership may be cancelled if that member is two years in arrears
with the payment of membership fees.
9.
Auditors.
Two members of
the Association shall be appointed to audit the books and accounts
of the Association and shall certify, or otherwise, the Annual
Balance Sheet.
10.
Affiliation.
The Association
may, if deemed advisable, cooperate with any other Association or
Organization. In the furtherance of any objective of the
Association, affiliation may be arranged with another Association or
Organization, but the Retired Police Association of N.S.W. Inc.
shall retain its own full independence.
11.
Quorum.
In respect to
the quorum for the holding of a general meeting, if only five
members are present, they shall not be expected to make a decision
on any contentious matter.
12.
Dissolution.
The Association
shall not be dissolved, on the suggestion of a member, whilst there
are twenty financial members remaining on the membership register of
the Association.
13.
Interpretation of Rules.
The Association
shall have the authority to interpret any rule for a member, and
shall determine any matters relating to the Association on which the
rules are silent, subject to the Authority of the Corporate Affairs
Commission.
14.
Branches.
other
representative body, as well as approaches to the press, radio,
television, and official Associations or organizations, relating to
matters of general interest, shall be conducted through the head
body and office of the Association in order to provide coordination
during official negotiations being conducted by the Association.
All matters of
policy or management of the Retired Police Association of N.S.W.
Incorporated must be dealt with, by and through the Committee of
Management. Such matter must not be circulated between branches
beforehand.
15.
Surplus Property.
(a) The
income and property of the Association shall be applied solely
towards the promotion of the objectives of the Association and no
portion shall be paid or transferred directly or indirectly by way
of dividends bonus or otherwise by way of profit to the members of
the Association provided that nothing herein shall prevent the
payment in good faith or remuneration to any officer or servant of
the Association in return for any services actually rendered to the
Association or reasonable or proper rent for premises let by any
member to the Association.
(b) The
Association shall not be dissolved except at a General Meeting
specially convened for the purpose and by a resolution carried by a
majority of four fifths of the votes recorded. If upon winding up or
dissolution of the Association there remains after the satisfaction
of all its debts and liabilities any property the same shall not be
paid to or distributed among the members of the Association but
shall be given to some other institution having objects similar to
the objects of the Association and which shall also prohibit the
distribution of property among members. Such institution to be
determined by members of the Association at or before the time of
dissolution or in default by the Chief Justice of such Court as may
have jurisdiction in the matter.
(c) In
the event that any branch is wound up or dissolved, after any debts
or liabilities of that branch are satisfied, the residue of any
property and/or funds shall be transferred to the head body and
distributed at the discretion of the Committee of Management.
18.
Committee.
(1) The
Committee shall consist of: -
(a) The
office bearers of the Association; and
(b) Four
(4) full members, each of whom shall be elected at the Annual
General Meeting of the Association.
(2) The
office bearers of the Association shall be: -
(a) The
President;
(b) The
Senior Vice President;
(c) The
Vice President;
(d) The
Treasurer;
(e) The
Secretary;
(f) The
Welfare officer.
(3) Each
member of the committee shall, subject to these rules, hold office
until the conclusion of the annual general meeting following the
date of the member’s election, but is eligible for re-election.
(4) In
the event of a casual vacancy occurring in the membership of the
committee, the committee may appoint a member of the Association to
fill the vacancy and the member so appointed shall hold office,
subject to these rules until the conclusion of the annual general
meeting next following the date of the appointment.
19.
Branch administration.
A branch
management committee shall consist of: -
(a) the branch
Chairman;
(b) the branch
Vice Chairman;
(c) the branch
Secretary;
(d) the branch
Treasurer;
(e) the branch
Social secretary;
(f) the branch
Welfare officer/s; and
(g) two full
members.
20. The
records, books and other documents of the Association, with the
exception of the minutes of the Committee of Management meetings and
committee meetings, shall be open for inspection, free of charge, by
a member of the Association at any reasonable time and in the
presence of an officer of the Committee of management.
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