CONSTITUTION AS AMENDED AT AGM 16 JULY 2013.
THE RETIRED POLICE ASSOCIATION OF N.S.W. Incorporated
The name of the Association shall be the Retired Police Association
of New South Wales Incorporated.
2. Aims and
(a) To protect and where
possible, improve the economic and general interest of members by
all legitimate and legal means.
(b) To show consideration and
comradeship to each other at all times,
including visiting members when they are sick and offering them any
kindly assistance as is practicable; showing respect where possible
by attending the funeral of deceased members, and offering
consolation and assistance to the bereaved.
(c) To provide for the
development and acquaintance and the advancement of intellectual,
social and cultural interests among the retired personnel.
(d) The purpose of the
Association is to provide regular meetings for members, who
appreciate and value, in their retirement, increased social contacts
and opportunities to meet others in similar circumstances, and of
similar interests and background; to promote friendly discussions
and hear addresses on topical subjects; also to arrange visits by
members to places and organizations of mutual interest.
(e) The activities of the
Association shall be directed towards promoting a spirit of good
fellowship amongst the members, the development of acquaintance and
active participation in the Association’s activities at a minimum
cost to members.
(f) (Deleted 20/7/99)
3. Adoption of Model
The model constitution set out in the Associations Incorporation Act
2009, as Amended, shall apply to the Association except in so far as
rules are excluded, modified, or amended by the rules hereunder set
The President shall preserve order and give impartial rulings on all
questions submitted to him at a meeting of the Association. If
dissent is moved on any ruling given by him, he shall leave the
chair until the matter is decided, after having given his reasons
for so ruling.
The Secretary shall receive and conduct all correspondence for the
Association, as may be necessary, and generally assist in the
management of the affairs of the Association. He will prepare and
submit for the information of the members an Annual Report in
connection with the affairs of the Association within 21 days after
the close of each financial year, and he will be responsible for
bringing notice of the Annual General Meeting to the attention of
each member by way of a “Notice of Annual Meeting” 14 days before
such meeting is held.
Association cheques shall be prepared by the Treasurer, and signed
by any two office bearers, committee members, or members, as
authorised by the rules of the Association. The Treasurer shall
submit to the Annual General Meeting a duly audited Balance Sheet of
all monies received and disbursed for the current financial year.
The Office of the Association shall be
the home of the Honorary Secretary.
8. Membership (As Amended AGM
Membership of the
Association shall be offered in the following categories;
Police who have
retired, or who are on leave prior to retiring, from the NSW Police
Force. Other former NSW Police who have been honourably discharged
or who resigned after honourable and ethical service in the NSW
The Widow, Widower or
Partner of a former NSW Police officer who was a full member, or who
was entitled to full membership of the Retired Police Association of
NSW Incorporated, may be approved by the Committee as a Member.
The spouse or partner of a Full Member, other retired or
honourably resigned police and police widows/widowers
from any recognised Police Service or Force, other than N.S.W. Special Constables who have retired or resigned
under honourable circumstances from the N.S.W. Police
Force, and their spouses, may be approved by the Committee as
Honourable citizens, not being former police, and
proposed by two full members, may be approved by the Committee
as Social Members. Conditions of approval will be that the
proposed member will have demonstrated a commitment to
support Branch activities, a capacity to contribute to
Branch affairs and genuine support of Police.
Widow/Widower, Associate and Social Members may attend
meetings and enjoy all amenities but have no voting rights at
any meeting of the Association, except a Branch Social or
Welfare Committee meeting. Widow/Widower, Associate and Social
Members are not eligible for election to the Committee
The Association, by resolution at an
Annual General Meeting, may elect to Life Membership any
member who has rendered outstanding service to the Association.
The following procedures shall be used:
i. Any member, in a detailed
written submission, submitted at least three (3) months prior
to the notified date of the next Annual General Meeting, may
nominate a member for life membership.
ii. All such nominations shall
be considered by the Committee of Management.
iii. The nomination is to be
treated as strictly confidential and the response to the
nominee is not to be endorsed by the Committee of Management as
“Recommended” or “Not Recommended”.
iv. An approving decision shall
require a two-thirds (2/3rds) majority of the
Committee of Management present, being in favour.
v. No more than two (2) life
members may be appointed in any one calendar year.
vi. Life memberships shall not
exceed twenty (20) in number at any point in time.
Absolve from payment of fees.
It shall be competent
for the Association to absolve from payment of fees on account of
age, health, or necessitous circumstances, any member who was a
financial member for five continuous years.
Any member, on reaching the age of 80
years may be absolved from payment of further fees.
Membership may be
cancelled if that member is two years in arrears with the payment
of membership fees.
Two members of the Association shall be appointed to audit the books
and accounts of the Association and shall certify, or otherwise, the
Annual Balance Sheet.
The Association may, if deemed advisable, cooperate with any other
Association or Organization. In the furtherance of any objective of
the Association, affiliation may be arranged with another
Association or Organization, but the Retired Police Association of
N.S.W. Inc. shall retain its own full independence.
In respect to the quorum for the holding of a general meeting, if
only five members are present, they shall not be expected to make a
decision on any contentious matter.
The Association shall not be dissolved, on the suggestion of a
member, whilst there are twenty financial members remaining on the
membership register of the Association.
13. Interpretation of
The Association shall have the authority to interpret any rule for a
member, and shall determine any matters relating to the Association
on which the rules are silent, subject to the Authority of NSW Fair
(As Amended AGM 16/07/2013)
Regional Branches and Sub-Branches of the Association may be formed
if approved by the Association. Such branches must have a membership
of not less than ten members. Branches will conduct their own local
All negotiations with the Government, Government Authorities, or
other representative body, as well as approaches to the press,
radio, television, and official Associations or organizations,
relating to matters of general interest, shall be conducted through
the head body and office of the Association in order to provide
coordination during official negotiations being conducted by the
All matters of policy or management of the Retired Police
Association of N.S.W. Incorporated must be dealt with, by and
through the Committee of Management. Such matters must not be
circulated between branches beforehand.
15. Surplus Property
(a) The income and property
of the Association shall be applied solely towards the promotion of
the objectives of the Association and no portion shall be paid or
transferred directly or indirectly by way of dividends bonus or
otherwise by way of profit to the members of the Association
provided that nothing herein shall prevent the payment in good faith
or remuneration to any officer or servant of the Association in
return for any services actually rendered to the Association or
reasonable or proper rent for premises let by any member to the
(b) The Association shall
not be dissolved except at a General Meeting specially convened for
the purpose and by a resolution carried by a majority of four fifths
of the votes recorded. If upon winding up or dissolution of the
Association there remains after the satisfaction of all its debts
and liabilities any property the same shall not be paid to or
distributed among the members of the Association but shall be given
to some other institution having objects similar to the objects of
the Association and which shall also prohibit the distribution of
property among members. Such institution to be determined by members
of the Association at or before the time of dissolution or in
default by the Chief Justice of such Court as may have jurisdiction
in the matter.
(c) In the event that any
branch is wound up or dissolved, after any debts or liabilities of
that branch are satisfied, the residue of any property and/or funds
shall be transferred to the head body and distributed at the
discretion of the Committee of Management.
16. Committee of
(1) The Committee of Management
shall consist of: -
(a) the office bearers of the association;
(b) four (4) full members, each of whom shall be
elected at the annual general
meeting of the association.
(2) The office bearers of the
Association shall be -
(a) the President;
(b) the Senior Vice
(c) the Vice
(d) the Treasurer;
(e) the Secretary;
(f) the State
(3) Each member of the committee
shall, subject to these rules, hold office until
the conclusion of the annual general meeting following the date
of the member’s election, but is eligible for
(4) In the
event of a casual vacancy occurring in the membership of the
committee, the committee may appoint a member of the
association to fill the vacancy and the member so appointed
shall hold office, subject to these rules until the conclusion of
the annual general meeting next following the date of the
A Branch Management Committee shall
consist of: -
(a) the Branch
(b) the Branch
(c) the Branch
(d) the Branch
(e) the Branch Social
(f) the Branch Welfare
(g) and two full
18. The records, books and
other documents of the association, with the exception of the
minutes of the Committee of Management meetings and committee
meetings, shall be open for inspection, free of charge, by a member
of the Association at any reasonable time and in the presence of an
officer of the Committee of management.